Roles and Responsibilities

1.0 Purpose1.1 The Steering Committee is intended to provide direction and guidance to the strategy and objectives of the Tanzania Natural Resource Forum. 1.2 The Steering Committee is responsible to the general Forum and has the responsibility to ensure the views and opinions of all participants are fully and openly articulated.1.3 The Committee will provide oversight and guidance to TNRF staff, including the Coordinator. 2.0 Membership2.1 Steering Committee members shall be approved by the general assembly of the TNRF and must be individuals with a demonstrated commitment to the mission, principles, and activities of TNRF.2.2 The Steering Committee shall have no less than nine members and no more than fifteen. 2.3 The Steering Committee must elect a Chairman, who will serve a term of one year. A Chairman may be re-elected for additional terms, but may serve no more than three one-year terms. After a year's hiatus, past Chairman may serve additional terms.2.4 Members must give one-month notification upon resigning from the Committee.2.5 The Committee may vote by majority to terminate a person's membership of the Committee. Upon termination, a member will be given one-month's notification prior to the termination of their membership going into effect.2.6 Committee Members will serve a two-year term, at the end of that term they must be re-nominated and re-approved by the general assembly of the TNRF.2.7 As long as there are available seats, new Members may be nominated and approved at a TNRF general assembly meeting. 3.0 Attendance and Participation3.1 Members must attend at least two of the three Major Steering Committee Meetings a year - as set out in a published schedule agreed by the Steering Committee.3.2 Members must attend at least 60% of minor, ad hoc steering Committee meetings or planning sessions, which may take place as required on an occasional basis 3.3 The members of the Committee must attend meetings in person and may not send a proxy.3.4 Members must come to all meetings prepared and having read any materials that were distributed at least a week prior to the meeting. 3.5 Members are expected to attend general TNRF meetings whenever possible, and must attend at least two per year. 4.0 Roles & Responsibilities4.1 Members are responsible for researching sources of funds and, with the consent of the Steering Committee, cultivating chosen potential funding partners for TNRF.4.2 Each member must bring one potential grant to the Committee annually.4.3 Within reason, given other competing commitments, members are obliged to represent TNRF at functions, workshops and seminars when called upon by the Committee thereby enabling the TNRF to appropriately draw on the diverse skills and experience of Committee Members at specific events. 4.3.1 After attending an event on behalf of the TNRF, members are obliged to report back to the Steering Committee , either via a written report circulated by email or a verbally at a Steering Committee or TNRF General Meeting.4.4 The Coordinator shall be responsible for coordinating TNRF's representation at invitation events, and can be called upon to represent TNRF in the absence of other Steering Committee Members. 4.5 Members are expected to voluntarily and proactively involve themselves in TNRF activities and events on a regular basis, including the planning, fundraising and evaluation for such activities and events. 4.6 The TNRF Coordinator will serve as Secretary to the Steering Committee and record meeting minutes and attendance, and keep a record of votes. See Coordinator Roles & Responsibilities. 5.0 Voting5.1 A Vote may be called for by any member and the call shall be seconded by another member and the Coordinator shall record the vote.5.2 The Coordinator shall not have a vote, but will maintain a record of votes cast.5.3 Votes may be cast orally...5.4 Votes are decided by a simple majority.5.5 Strategic plans and strategies must be approved by a vote.5.6 Approval for secondary plans and projects may be obtained via email.5.7 Outlays of over TSH 300,000 must be approved by a simple majority. 5.8 All decisions made by vote of the Steering Committee must be brought to the Forum at a general meeting for final approval.6.0 Finances6.1 TNRF shall maintain a bank account that will be managed by the TNRF Coordinator. Four members of the Committee will be signatories to the account. At least two signatures will be required for withdrawal of any funds greater in value than TSH 300,000.6.2 The Committee must approve all fund dispersals by a majority vote. Votes may be submitted by email. 7.0 Reporting and Evaluation7.1 The TNRF Coordinator shall submit quarterly written progress reports to the Steering Committee for review.7.2 The TNRF Coordinator shall attend all meetings and serve as Secretary.7.3 All Steering Committee meeting minutes shall be made public on the TNRF website and by request.7.4 The Steering Committee will conduct an annual review of TNRF's activities and accomplishments.